Small is the new big—for meetings!
11 years ago, I pointed out that most meetings are small meetings. It seems the meeting industry is finally catching on to this reality and its benefits. Yes, small is the new big!
From eSpeakers‘ report on IMEX America 2024:
“Small is the new big. Smaller meetings, known by industry experts as micro events, continue strong growth. Simpler internal team meetings, VIP events, and client advisory boards will be among the most common types of meetings as we go forward. These are smaller (< 100 attendees) meetings, often held offsite. That doesn’t mean they don’t need all the things that larger meetings need, including speakers.”
—Dave Reed, Joe Heaps and Roxy Synder, eSpeakers‘ report on IMEX America 2024
Why is this happening?
During the early COVID years, online meetings became the norm, while in-person gatherings dropped dramatically. Smaller online meetings revealed that broadcast-style webinars were often disengaging, while interactive online meetings helped attendees make peer connections and stay engaged.
As in-person events now return to pre-2020 levels, attendees increasingly value connecting and learning with peers, as Freeman reported in its Q1 2024 Trends Report:
“When it comes to networking, attendees are less interested in discovering new career opportunities and obtaining/providing mentoring. Instead, they view networking as the most valuable when they can exchange ideas with peers, meet new people, and speak with industry experts who may otherwise be out of reach.”
—Freeman Trends Report Q1 2024, Winter 2024 Freeman Syndicated Survey of Event Attendees.
Freeman’s research underscores that:
“Attendees want to connect with peers over shared challenges and specific topics
Just like with keynotes, content is critical when it comes to networking. Attendees want to bond with peers over shared professional challenges and topics. They aren’t as keen to speed-date over hors d’oeuvres or meet with an on-site ambassador at a phone charging station. These types of networking elements can be useful ancillaries – but they’re not sufficient on their own. Event attendees would be better served if organizers devoted more time to valued forms of networking and reduced their efforts on less-desired elements.”
—Freeman Trends Report Q1 2024, Winter 2024 Freeman Syndicated Survey of Event Attendees.
Creating the valuable networking and connection that attendees seek is far easy at small meetings—when designed right! I’ve been designing and facilitating such meetings for over three decades, and both participants and organizers love them. These events foster a loyal community with high retention rates.
Large meetings can also support effective networking, but it’s far more challenging. As attendee expectations shift, more clients are contracting me to boost connection at large events, where existing tech solutions like brain dates and speed networking often fall short.
Meanwhile, small, well-designed events continue to thrive and grow in popularity. Small truly is the new big.
Next steps
Convinced that small is the way forward? Here’s how you should proceed:
Starting a new conference? Start small, with 50 – 150 participants. With the right design, you’ll create an event they’ll want to return to, year after year. You can then grow the event over time.
Struggling with a small conference? Your event design might need an update—I can help!
Running a large conference but receiving feedback about ineffective networking and connection? You’re not alone. I’m hearing from an increasing number of clients with this problem. Re-designing an existing event is challenging but achievable. The key lies in focusing on identifying, supporting, and connecting existing sectors and groups within the event. A small but impactful design shift early on can make a big difference. Contact me if you’d like to explore how this approach could transform your event.